Follow the batch—not just the stock total.
A quantity on screen does not explain whether a batch can be supplied. A useful demonstration follows receipt, quality status, allocation and dispatch, then shows what happens when one of those steps cannot proceed.
- 01Receive & identify
- 02Hold & review
- 03Release & pick
- 04Dispatch & trace
Illustrative process—not live patient data or a clinical decision tool.
Separate physical receipt from availability
A received batch may still need review. Demonstrate a hold, the role permitted to release it and the history retained after the decision. The software's record supports your quality system; it does not issue a wholesale licence or certify GDP compliance.
- Product, pack, batch and expiry captured
- Held stock excluded from saleable availability
- Independent authority and reason recorded
FEFO needs rules and exceptions
First-expiry-first-out is a stock selection approach, not permission to supply every short-dated item. Review configured pre-expiry blocks, customer requirements, shortages and alternative batches. A wrong scan or a partially picked order needs a visible resolution path.
- Available versus held or allocated stock
- Wrong-batch and shortage scenarios
- Customer packing and mixing rules
Close the trace at dispatch and return
Connect the picked batch with its load, customer documents and delivery evidence. For a return, show how the original supply is identified and how the quality decision is kept separate from putting goods back into available stock. Repacking has its own material-balance and release records.
- Batch-to-customer movement history
- Returns and discrepancy reasons
- Repacking artwork, material balance and review
Bring one real workflow. Leave the patient details out.
Use de-identified examples to agree product fit, configuration, responsibilities and acceptance criteria. This guide is software procurement information, not clinical or regulatory advice.
Discuss your requirementsExplore the related productMHRA: good manufacturing and distribution practice. This independent reference provides background, not endorsement or certification of Pharmix. Local procedures and professional responsibilities remain with your organisation.